Chronomedia

Problem

Core operations were spread across Jira, Confluence, spreadsheets, and third-party tools, which made payroll, reimbursements, leave, invoicing, and time tracking slow, inconsistent, and hard to trust.

Responsibilities

• Synthesized stakeholder and user input to align payroll, reimbursements, leave, invoicing, and time-tracking workflows with business rules and team needs.
• Led the overall product design from discovery to delivery.
• Conducted stakeholder and user interviews to gather requirements and validate workflows.
• Designed the full product UI, UX, and design system.
• Created mockups and interactive prototypes for reviews and demos.
• Contributed to frontend implementation and collaborated closely with PM and QA during testing.

Key Challenges

• Supporting detailed workflows across payroll, reimbursements, leave, invoicing, and project-based time tracking.
• Replacing long-standing spreadsheet, Jira, and Confluence processes with a system users would trust enough to adopt daily.

Design Decisions

• Created a consistent navigation system across time logging, payroll, invoicing, leave, and employee management.
• Designed separate but connected admin and employee experiences so each role saw the right tools.
• Restructured payroll, reimbursements, and invoicing into clearer verification, approval, and review flows.
• Established reusable patterns for tables, forms, dialogs, and status indicators to reduce the learning curve.

Outcome & Impact

Chronomedia brought time logging, payroll, reimbursements, leave, invoicing, rate data, and reporting into one system, making the work faster to run, easier to review, and easier to trust.

• Moved day-to-day operations out of scattered tools and into a single admin system.
• Cut down on manual assembly work for payroll and invoice preparation.
• Made it easier to review time logs, leave, and employee activity without jumping between systems.
• Helped admins spot incomplete logs and missing entries sooner.
• Kept employee data, rates, and reporting in one place for faster operational follow-up.